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Interviewer Guide

Your essential role in the hiring process

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Getting Started

As an interviewer, you play a crucial part in evaluating candidates and making informed hiring decisions. This guide will help you navigate the platform efficiently.

Your Role & Access

  • Assigned Interviews: Only candidates you're scheduled to interview
  • Candidate Profiles: Read-only access to relevant information
  • Interview Feedback: Submit structured evaluations
  • Calendar Integration: Sync with your calendar system
  • Communication: Coordinate with hiring team

Your Dashboard

Dashboard Sections

  • Upcoming Interviews: Next 7 days
  • Pending Feedback: Interviews awaiting your evaluation
  • Completed Interviews: Your interview history
  • Quick Actions: Common tasks and shortcuts

Assigned Interviews

Interview Assignment Process

You'll be assigned to interviews by:

  • HR Administrators: Company-wide scheduling
  • Recruiters: Position-specific assignments
  • Hiring Managers: Team interview assignments
  • Automated System: Based on expertise and availability

Viewing Interview Details

Click on any interview to see:

  • Interview Information: Date, time, duration, type, location
  • Candidate Summary: Name, current position, experience, AI match score
  • Interview Panel: Other participants and their roles

Candidate Review

Accessing Candidate Information

For each assigned interview, you can view:

  • Resume & Profile: Complete candidate background
  • AI Analysis: Match score, strengths, potential gaps
  • Application Materials: Cover letter, portfolio, certifications

Privacy & Access Control

  • Assigned Candidates Only: Only interview assignments
  • Read-Only Information: Cannot edit candidate data
  • Time-Limited Access: Available during active interview process
  • Secure Viewing: All access is logged and monitored

Interview Preparation

Pre-Interview Checklist

1 Week Before

  • Review candidate profile
  • Read job description thoroughly
  • Prepare interview questions
  • Check calendar availability
  • Test video equipment (if virtual)

1 Day Before

  • Re-read candidate resume
  • Review AI analysis and recommendations
  • Prepare workspace/meeting room
  • Confirm meeting details
  • Gather note-taking materials

Conducting Interviews

Interview Types

  • Phone Interviews: 30-45 minutes, initial screening
  • Video Interviews: 45-60 minutes, comprehensive assessment
  • In-Person Interviews: 60-90 minutes, final evaluation

Interview Structure

  1. Opening (5 minutes): Welcome and introductions
  2. Main Interview (30-40 minutes): Core questions and assessment
  3. Candidate Questions (10-15 minutes): Invite candidate questions
  4. Closing (5 minutes): Next steps and wrap-up

Submitting Feedback

Feedback Form Structure

Overall Rating (1-5 Stars)

  • 5 Stars: Exceptional candidate, strong hire
  • 4 Stars: Very good candidate, recommend hiring
  • 3 Stars: Good candidate, consider hiring
  • 2 Stars: Fair candidate, has concerns
  • 1 Star: Poor fit, do not recommend

Category Ratings

  • Technical Skills: Job-specific knowledge and problem-solving
  • Communication: Clarity, listening skills, professional demeanor
  • Experience: Relevant background and achievements
  • Cultural Fit: Values alignment and team compatibility

Final Recommendation

  • Strong Hire: Enthusiastic recommendation
  • Hire: Positive recommendation
  • Consider: Borderline, needs discussion
  • Do Not Hire: Negative recommendation

Best Practices

Preparation Excellence

  1. Know the Role: Understand job requirements deeply
  2. Study the Candidate: Review all available information
  3. Prepare Questions: Have 8-10 prepared questions
  4. Plan Structure: Organize interview flow
  5. Set Environment: Create professional setting

Interview Mastery

  1. Build Rapport: Start with friendly conversation
  2. Stay Curious: Ask follow-up questions
  3. Listen Actively: Focus on candidate responses
  4. Take Notes: Document key observations
  5. Manage Time: Keep interview on schedule

Feedback Excellence

  1. Be Timely: Submit feedback within 24 hours
  2. Be Specific: Include concrete examples
  3. Be Objective: Focus on job-relevant factors
  4. Be Balanced: Note both strengths and concerns
  5. Be Actionable: Provide useful insights

Getting Help

Support Resources

  • Help Center: Comprehensive guides and tutorials
  • Platform Chat: In-app support during business hours
  • Email Support: interviewer-support@personarecruit.ai
  • Training Materials: Video guides and best practices
  • Peer Network: Connect with other interviewers